Apr 18, 2019

Administrative Assistant

  • FINCORP
Full time Other

Job Description

Applications are invited from suitably qualified candidates for the above-mentioned position which reports to the Capacity Procurement Manager.

POSITION GRADE

This position is in grade C

QUALIFICATIONS

Diploma in Executive Secretarial from a reputable institution

REQUIRED EXPERIENCE

  • 3 — 6 years in the role of a personal assistant in a reputable company.
  • Knowledge in Office Management will be an added advantage
  • Must have a valid driver’s license

MAIN FUNCTION OF THE JOB

To provide secretarial and administrative support to the Capacity Procurement Manager

RESPONSIBILITIES AND DUTIES

  • Provide administrative duties for the Procurement Office on a day to day basis.
  • Typing, preparation and compilation of reports, minutes presentations and correspondence
  • Printing and binding of tender documents as required
  • Assist the Capacity Procurement to manage the Procurement Committee secretarial documentation and communication
  • Managing diaries and organizing meetings and appointments, often controlling access to the Capacity Procurement Manager
  • Making bookings, travel arrangements and accommodation for the Capacity Procurement Manager other stakeholders as required
  • Ensuring that documents are filed and retrieved whenever required
  • Liaising with staff of ESERA and clients
  • Provide hospitality services for the Procurement Committee and other stakeholders as required.
  • Miscellaneous tasks to support the Capacity Procurement Manager

KEY SKILLS

  • Proficient use of MS Office suite
  • Confidentiality and integrity
  • Good communication skills
  • Ability to be proactive and take initiative
  • Ability to multitask
  • Time management skills

APPLICATIONS

Applications comprising of a comprehensive Curriculum Vitae, Cover letter, and Academic qualifications should be directed to

The Human Resources Manager,

Eswatini Energy Regulatory Authority,

P 0 Box 7137,

Mbabane

Or emailed to recruitment@sera.org.sz on or before 3 May 2019.

If you do not hear from us 30 days after closing date.

Website: sera.org.sz


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