Dec 21, 2018

Contracts & Grants Manager

  • fhi360
Full time Management

Job Description

The anticipated USAID-funded Attain & Sustain 95-95-95, Prevent New Infections and Reach all Populations for Epidemic Control (ASPIRE) will be designed to, over 5 years, reduce HIV incidence and AIDS-related mortality in pursuit of epidemic control in Eswatini in alignment with GKoE’s vision of an AIDS-free generation by 2022 and the National Multisectoral HIV and AIDS Strategic Framework 2018-2022.

Position is contingent upon receipt of donor funding and will be based in Eswatini.


With oversight from the Director Finance and Operations, the position holder will provide leadership and management for FHI 360 Eswatini’s programs and projects in contracts, grants and cooperative agreements, including contracts with consortium partners and agreements with funders and sub agreements management with implementing agencies. S/he will monitor work flows and help develop and implement systems to provide sound management control over FHI 360’s compliance with award terms and conditions and FHI 360 policies.


  • Provide overall management, guidance and coordination of contract and grant activities, including oversight management and control of grant staff as well as contract negotiation, reporting and monitoring of implementing agencies.
  • Develop and implement procedures to ensure compliance with award terms and FHI 360 policy and provide support to C&G and other FHI 360 staff to ensure that C&G tools align with program needs.
  • Take lead in the interpretation of funding regulation to ensure that all FHI 360 Eswatini policies and procedures and Federal Government and other Funder contracting requirements are met for sub-agreement and subcontracting activities.
  • Assess C&G needs and capabilities and develop an annual work plan.
  • Ensure all documentation and audit trails relating to contracting matters with implementing partners and funders is complete and compliance.
  • Lead ongoing monitoring, support and liaison with HQ to ensure the organization’s systems and staff can respond to new donors’ regulations.
  • Take lead in pursuing strategies to improve award management in FHI Eswatini through knowledge management and replicating best practices and tools.
  • Develop templates, provide guidance and identify training needs to ensure FHI 360 C&G functions are consistently applied across the program and in coordination with the global organization.
  • Collaborate on draft C&G documents and provide general communications to the field on such matters including input for C&G policy and procedure revisions.
  • Develop and implement procedures to ensure that C&G processes and related projects are efficiently, monitored and executed in a timely manner.
  • Represent FHI 360 to external organizations at professional meetings and conferences.
  • Perform other duties as assigned.



  • BSc. in Business Administration, Accounting or related field and 7 – 9 years relevant experience; OR MSc./MBA with 5 – 7 years relevant experience in an NGO setting.
  • Relevant software skills to include spreadsheet and data base software and Management Information Systems.
  • Working knowledge of donor (USAID, CDC, DFID, GFATM) contract and grant agencies are required.
  • Ability to interpret funding regulations and develop implementing procedures is required.
  • Sound knowledge of U.S. Government grants, contracting and auditing standards as they apply to effective management of multi-year contract funds.
  • Expert knowledge of budgets, contracts, generally accepted accounting, budgeting and fiscal control theory and practices.
  • Budget development skills with multi funding sources and general ledger skills.
  • High degree of proficiency in written and spoken English communication, including presentation and training skills.
  • Relevant software skills to include automated accounting software and database spreadsheets and Management Information Systems.
  • Resourceful through technology, research skills, and relationship building among several organization teams and units and professional organizations.
  • Ability to work with scientific/technical personnel who may have little or no knowledge of fiscal control procedures and practices.
  • High degree of proficiency in written and spoken English communication, including presentation and report writing skills.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

APPLICATION: Interested candidates may apply via, please make sure to put position applying for as title as email subject not later than 28 December 2018.

Alternatively go to FHI 360’s Career Center at to register online, and to submit CV/resume and cover letter including salary requirements FHI 360 has a competitive compensation package.

Tagged as: Contracts, Grants, Manager

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