Aug 02, 2017

EXECUTIVE SECRETARY TO CHIEF OPERATIONS OFFICER

  • Peak Timbers Limited
  • Northern Hhohho, Swaziland
Full time Executive

Job Description

Main Responsibilities

 

Reporting to the Chief Operations Officer, the key results areas for the Executive Secretary include;

 

  • Taking a proactive approach to diary management, co-ordinating and prioritising meetings, according to importance.
  • Receiving and screening all internal and external calls in a professional and efficient manner.
  • Managing inbox and producing emails and formal correspondence on behalf of the COO.
  • Managing the Management Committee Meeting agenda, minute taking, collation and production of any reports.
  • Booking & Coordination of all Travel Arrangements to budget.
  • Project managing any office related activities i.e. corporate events, away days, team cohesion events e.t.c.
  • Providing administrative and organisational support to the Senior Management Team where necessary.
  • General Office administration including organising and maintaining office systems, taking notes at meetings and filing.  
  • Looking after contractors, consultants, customers and other visitors.
  • Project work, like research or producing reports and presentations

 

Skills and Competencies

The ideal incumbent for this appointment must have;

 

  • Excellent communication skills and ability to deliver messages both written and verbal in a confident and engaging manner.
  • Intermediate to advanced Excel, Word, PowerPoint skills.
  • Tact and discretion, for dealing with confidential information.
  • A confident and professional image, ensuring own attitude and approach has a positive impact on others.
  • Must be proactive, having the drive to succeed in a fast paced & demanding environment
  • Flexible, adaptable and personable approach, able to liaise with people at all levels.
  • Self-starter, resourceful and able to find solutions
  • Accurate and have high attention to detail
  • Highly organised, having the ability to multi-task and work to tight deadlines.
  • Excellent organisational and time management skills

 

Essential Qualifications

 The person appointed must have:

  • A Diploma in Secretarial Studies from a recognized and reputable institution, a degree in business studies would be an added advantage;
  • Sound computer skills
  • Previous PA experience at an Executive level.
  • Experience of working in a wider team as an Office Manager.

 

The Package

 

We offer an interesting challenge with commensurate remuneration in line with Peak Timbers’ Staff rewards.

 

Written applications giving full Professional and personal details should be received at the email address below not later than 11th August 2017 by:

Thabani.gina@peaktimbers.com

 

Whilst all who apply will be carefully considered, interviews will be arranged only with short-listed candidates regarded best suited to the role described.

(Please note: If you have not been contacted within 4weeks of closing date this will mean that your application has not been short-listed)


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