Apr 03, 2018

PERSONAL ASSISTANT TO THE EXECUTIVE DIRECTOR

  • SWAZILAND STANDARDS AUTHORITY (SWASA)
  • Swaziland
Full time Executive

Job Description

The Swaziland Standards Authority (SWASA) mission is to promote quality principles and facilitate the use of standards to reduce technical barriers to trade and investment, ensure a sustainable Swazi economy and safeguard the nation's health, safety and environment, invites suitably qualified individuals to fill in the position of Personal Assistant to the Executive Director tenable within the Authority:

KEY RESPONSIBILITY AREAS 

• Attend to the Director's visitors, and phone calls

• Perform desktop and electronic administrative requirements

• Draft and/or type the Director's letters, minutes of meetings, agendas, memos, proposals, tenders, presentations and reports

• Filing the Directors work into relevant files

• Screening the Director's telephone calls and enquiries and handling them where possible or appropriate.

• Receiving the Director's incoming facsimiles and mail.

• Receiving Director's parcels and delivering them to the Director's office.

• Ensure that meetings/functions/events are arranged in advance by making all requisite arrangements and communicating to all relevant stakeholders

• Ensure that the Director's diary is up to date and she/he is informed of all engagements each morning.

• Arrange and manage visitor's appointments and ensure that they do not conflict with the Directors engagements.

• Controlling staff appointments with the Director so as to avoid interruptions

• Assist in the preparation of monthly summaries of the Director's activities at the end of each month.

• Assist in the preparation of summary reports for Council and Council's Sub Committee meetings with agenda items.

• Assist in the preparation of relevant materials for all Council and Council's Sub Committee meetings


Qualifications and Experience 

• Diploma Secretarial Studies/ Office Administration

• Bachelor's in Office Administrative Studies will be an added advantage

• 3 years secretarial experience


Skills and Attributes 

• exceptional written and oral communication skills;

• excellent word processing and IT skills, including knowledge of a range of software packages;

• the ability to work under pressure and to tight deadlines;

• good organisational and time management skills; .


Applications must be forwarded to the Corporate Affairs Officer and clearly marked; The Director, Swaziland Standards Authority, P.O Box 1399, Matsapha or Email: recruitment@swasa.co.sz 


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